As Digital & Technologies team, we are currently recruiting an Executive Assistant for the Italian unit of a prestigious global Company, leader in the IT Industry.
As an Executive Assistant, you will provide support to the General Manager (GM) of the Consulting Team Western Europe Area HQ. (Headquarter)
Your main responsibilities will be:
• Manage and prioritize calendar with strong attention to accuracy, timeliness, conflict resolution, and alignment to priorities and commitments
• Help drive the rhythm of the business (ROB). This includes creation of a predictable cadence to meetings, deliverables and expectations for the leadership team and extended organization
• Maintain e-mail distribution lists to ensure they are up-to-date and aligned with appropriate roll up aliases
• Coordination and logistical support for onsite and offsite meetings/events including All Hands, Morale Events, Team Training and Leadership Offsites
• Support all aspects of space, including current space portfolio maintenance, large scale moves, and provide transparency of future space needs and team nuances
• Coordinate domestic and international travel end-to-end, including all logistics and itineraries
• Reconcile and process expense reports
• Provide logistics and admin support to team events including scheduling v-team meetings, event invitations
• Produce meeting minutes from staff meeting
• Process Purchase Orders submissions for the team, everything from learning and development trainings, vendor contracts and equipment
• Validate vendor data to ensure proper tracking of expenses
What we are looking for in the candidate:
• Perfect business English
• Ability to set priorities
• Organizational skills
• Ability to handle multiple tasks simultaneously
• Being detail-oriented and have consistent and timely follow-through
What we offer:
• 2 months fixed-term contract with a possible extension till 18 months
• Flexible workspace type, both onsite and offsite
• Full time schedule
If you think this role may be of interest to you, don’t hesitate to send us your application! We’re looking forward to meeting you!
Categoria Professionale: Segreteria / Servizi Generali
Settore: COMMERCIO ALL'INGROSSO
Città: Roma (Roma)
Conoscenze linguistiche:
- Inglese
- Parlato: Ottimo
- Scritto: Ottimo
- Comprensione: Ottimo
Competenze richieste:
- Posta elettronica/Messaggistica - Outlook, livello Ottimo
Disponibilità oraria:
- Full Time
