Functieomschrijving
For an important company in the pharmaceutical sector, Randstad Italia is looking for an Administrative Assistant
Responsabilità
In this role, responsibilities include (but are not limited to): Proactively maintain complex calendar; anticipate conflicts and use diplomacy to resolve issues in advance
Coordinate travel arrangements (ground, air, rail) and provide detailed itineraries
Prepare and submit expense reports for review; perform reconciliations in line with the policy.
Organize teleconferences, WebEx, videoconference and in-person meetings and ensure all technologies needed are available, operational, and all guests are registered
Request and prepare daily briefing materials for meetings in advance, handling confidential information with discretion
Maintain and replenish office supplies as needed
Manage and update distribution lists, organizational chart, key meetings documents
Open and track all purchase orders and work with vendors to ensure invoices are paid in a timely manner; liaise with finance as needed
Flexibility may be required to occasionally work later or longer hours to accommodate special events/assignments.
Functie-eisen
Education and Experience:
High school degree required; Bachelor’s Degree preferred but not required
5+ years administrative experience; experience supporting a senior leader highly preferred
Fluent English language required
Must be professional, self-motivated, flexible, open to growth and challenges and a proven team player
Ability to multi-task in a fast-paced dynamic environment while demonstrating a resourceful, positive attitude and a superior work ethic
Excellent attention to detail and highly organized and able to successfully handle simultaneous priorities, with speed and accuracy
A strong sense of personal integrity; able to maintain confidentiality and handle highly sensitive information; demonstrate good judgment and decision-making
Professional and articulate communication skills; able to seamlessly interact with experienced professionals.
Ability to remain calm and professional under pressure
Demonstrated resourcefulness, with ability to anticipate needs, prioritize responsibilities, anticipate and solve problems, and take initiative
Customer service orientation, as we are an enabling function
Technical Skills Requirements:
Excellent technical skills and comfort with new technologies that will enable simplicity and efficiency: PC proficient and expert at MS Office, including Word, Excel, PPT, Outlook, as well as other internal Pfizer systems including WebEx and videoconferencing solutions.
La ricerca è rivolta ai candidati ambosessi (L.903/77). Ti preghiamo di leggere l'informativa sulla privacy ai sensi dell'art. 13 del Regolamento (UE) 2016/679 sulla protezione dei dati (GDPR).
